SA State Theatre seeks personal assistant to CEO

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SAST South African State TheatreVACANCY: Personal Assistant to CEO wanted at The South African State Theatre.
Job Title: Personal Assistant to CEOReporting to: Chief Executive Officer
Salary: Market related
Period: Five years performance based fixed term contractKey performance Areas:

  • Update and coordinate the CEO diary
  • Typing of letters, reports, memorandum and other necessary documentation.
  • Manages the office of the CEO
  • Attend to e-mails timeously; attend to incoming mail.
  • Sending and receipt of faxes.
  • Arranging and maintaining of a user-friendly filing system.
  • Answering of the telephone, screening calls, taking of messages and reacting to urgent messages.
  • Authorise complimentary parking.
  • Receive, answer and deal with queries from staff and clients.
  • Approach the CEO / Council on behalf of staff members requiring approvals / authorisations.
  • Arrange access to parking and the building for visitors (including Council members) to executive offices
  • Arrange refreshments and meals that might be required for participants at Council and other meetings attended by executive members.
  • Travel, car hire and accommodation arrangements for the CEO and Council members.
  • Gather information / research required in preparation for meetings.
  • Written correspondence arising from meetings.
  • Taking minutes
  • Administration

Preferred Minimum Education and Experience:

  • National Diploma /Degree in Office Administration or related qualification
  • 5 Years PA experience
  • 3 years executive PA experience

Knowledge, Skills and critical competencies:

- Advertisement -
  • Must have a good communication skills
  • Writing and verbal skills
  • Taking minutes
  • Typing skills
  • Computer (MS Word, Excel, Outlook)
  • Good communicator
  • Organized
  • Keeps accurate records
  • Business sense
  • Assertive
  • Trustworthy
  • Honesty and integrity

Interested candidates should indicate the position they are applying for. Hand deliver or e-mail certified copies of qualifications and a CV with 3 contactable references to Ashley Mahlo or Millicent Mopayi, Human Resources. Closing Date: 27 January 2017.

Hand Deliver to :
Human Resource Office
The South African State Theatre
320 Pretorius Street Pretoria

or e-mail to: jobs@statetheatre.co.za

 

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